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Appointment Reminder Service

appointment reminder applications Database Systems Corp. (DSC) has developed voice message broadcasting applications for businesses and community organizations for many years. This technology is ideally suited for appointment reminder applications and reminder systems and services.

Professionals such as a doctors and dentists rely on appointment scheduling to keep their practices ongoing. Patient appointments must be scheduled weeks or even months ahead. Many practices require the receptionist or administrator to call each patient as a reminder of the appointment.

Problem - Missed Appointments

A study of medical appointments and noshow rates conducted at Johns Hopkins (*) determined that:
    "Published average show rates (SR) are 58%; young patients and those with low income patients are more likely to no show. 'I Forgot' is the most common reason for a no show.".
The study concludes:
    "Computerized telephone reminders can be effective in contacting inner city, primary care patients and improving show rates, including among Medicaid patients..."

Solution - Automated Call Reminders

Our appointment reminder service can perform this task automatically, helping to reduce missed appointments and relieve the adminstrator of the task of manually calling patients and clients. With our automated appointment reminder service, our phone systems can contact your patients or clients in a professional manner.

appointment reminders Pre-recorded phone messages can be played to either individuals or to answering machines. These messages inform each individual of the upcoming appointment such as a doctor's or dental office visit. A different message can be recorded and played to an answering machine versus an individual or the message can be an SMS reminder. Simple to complex phone menus can be developed using touchphone responses.

appointment reminder calls If your client or patient needs to cancel the appointment, a simple touchphone response can be entered and the appointment can be cancelled automatically. The call can also be transferred to one of your staff for rescheduling or routed to an outside third party, such as your office answering service.

Personalized information from your patient or client database (such as name, appointment date and time, location of appointment, etc.) can be included in these voice broadcasting reminders. Multiple reminder calls can be performed at the same time, each with its own set of rules. Our appointment reminder service can conform to your specific service requirements.

Computer Generated Appointment Reminders

appointment reminder computer generated If your organization already has an appointment management system, DSC can integrate our call reminder solution with this application. This can be accomplished whether we provide a phone system or appointment reminder services at our facility.

DSC employs advanced voice XML messaging to process call reminder requests from your application.

Contact DSC to learn more about our voice reminder services including appointment reminder calling services.

Register Online And Save!

DSC now provides an online signup for both non-profit and business organizations wishing to use our call reminder services. Signup is easy and free! Our competitive rates are affordable, even for the smallest calling campaign.

Start Calling In Just Minutes!. Using our new online signup lets you get started immediately with your calling campaign. Simply create an account and agree to our standard terms and conditions. Then download your list of phone numbers and record a message. We accept major credit cards and for as little as $25, you can begin calling. Its that simple!

Both emergency and non-emergency call reminder services can be provided by DSC.

To register online, click on the the online registration image or button on the right.

Johns Hopkins University

"The Johns Hopkins University was the first research university in the United States. Founded in 1876, it was an entirely new educational enterprise. Its aim was not only to advance students' knowledge, but also to advance human knowledge generally, through discovery and scholarship." -

Researchers at Johns Hopkins University utilize our call center services and reminder software to manage their contact with medical research volunteers. Johns Hopkins is collecting behavioral information over an extended period of time for long term health care research.

Benefits of Automatic Appointment Reminders

This is a quote from the article How Would An Appointment Reminder Service Benefit Your Medical Practice? authored by Andy Press.

    "By using an automated medical receptionist to make appointment reminder calls, you will help to increase the productivity of your medical practice by reducing no-show related stress and reducing the costs accrued by these missed appointments. All things considered, a virtual appointment reminder service will, in most cases, more than pay for itself within the very first month of acquiring these time and money saving services. Not only will this increase the bottom line of your medical practice, these appointment reminder services will increase your patient and office staff satisfaction as well."

Appointment Reminder Services

The following are just a few of the different types of appointment reminder services that our automated phone systems can perform.

Contact Us Today

Contact DSC to learn more about our call center technology products, software and services.

* Reference: "Does a Computerized Telephone Reminder System Improve Medical Appointment Show Rate in Inner City, General Internal Medicine, Managed Care Practices." Study presented by: Jeanne McCauley, Director of Performance Improvement, The Johns Hopkins Medical Services Corporation, Wyman Park Drive, Baltimore